Cost Insights
Automated cost discovery and optimization recommendations
Potential Annual Savings Breakdown
By cost category — actioning all recommendations
Showing 10 of 10 insights
18 unused Microsoft 365 Business Premium licenses
You're paying for 120 licenses but only 102 are assigned. 18 licenses are sitting idle at €20.60/user/month.
Recommended action
Reduce Microsoft 365 Business Premium from 120 to 113 licenses (keep 10% buffer). Saves €144/month.
19 unused Entra ID P1 licenses
You're paying for 140 licenses but only 121 are assigned. 19 licenses are sitting idle at €6.00/user/month.
Recommended action
Reduce Entra ID P1 from 140 to 134 licenses (keep 10% buffer). Saves €36/month.
9 non-compliant devices detected
Non-compliant devices may have outdated OS, missing encryption, or disabled security features. This is a security risk and potential NIS2 compliance issue.
Recommended action
Remediate non-compliant devices: update OS, enable BitLocker, verify Defender status.
Hardware (Purchases): 22.0% over budget (4 months over)
Total actual €10983 vs budget €9000. Average overrun €847/month in overspend months.
Recommended action
Either increase the Hardware (Purchases) budget by €847/month or investigate cost reduction opportunities.
1 unused Microsoft 365 E3 licenses
You're paying for 15 licenses but only 14 are assigned. 1 license is sitting idle at €36.00/user/month.
Recommended action
1 unused license(s) — minor waste but monitor. Reclaim if user count stays stable for 3+ months.
8 unused Intune Plan 1 licenses
You're paying for 140 licenses but only 132 are assigned. 8 licenses are sitting idle at €8.60/user/month.
Recommended action
8 unused license(s) — minor waste but monitor. Reclaim if user count stays stable for 3+ months.
Security: 7.8% over budget (5 months over)
Total actual €4042 vs budget €3750. Average overrun €83/month in overspend months.
Recommended action
Either increase the Security budget by €83/month or investigate cost reduction opportunities.
Security is 1.7% of IT spend (€600) with 9 non-compliant devices
Dedicated security spend is only €600/yr — a fraction of IT spend — while 9 devices are non-compliant. Under-investing in security is unmanaged risk, not efficiency (NIS2 exposure).
Recommended action
Budget a security baseline: endpoint protection/MDM coverage, patching, and remediation of the non-compliant devices.
Potential E5 → E3 license downgrade for 2 users
5 users have E5 licenses (€57/mo). If 30% only need E3 features (€36/mo), you'd save €21.00/user/month.
Recommended action
Audit E5 feature usage: check which users actually use Defender P2, eDiscovery, or advanced compliance features.
4 vendors with only 1-2 invoices detected
Vendors with very few invoices may indicate ad-hoc purchases or shadow IT: Experis IT, Internal Depreciation, Dell Technologies, Barracuda Networks. Total: €14400.
Recommended action
Review each vendor. Consolidate into existing contracts where possible.